The age of digitization is upon us and it is picking up momentum with every passing year. From the time of its inception nearly 3 decades ago, it has gone on to revolutionize the workplace processes alongside our daily lives. Consequently, it has brought about tremendous convenience and efficiency in our lives.
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Free signature creator softwares (commonly known as e-sign tools) are an important piece of this puzzle. But as we enter in the next round of these breakthrough digital innovations phase, many companies are still unaware of electronic signatures, the prospects it presents and the convenience it promises.
This piece will give you an overview of these online free signature softwares, their benefits and shed some light on aspect of legality.
As per the present American legislation as well as the Electronic Signature & Records Association (ESRA), e-sign is defined as an electronic process/sound/symbol, which is undertaken in connection to a record with the clear intention to sign it. This confusing definition sanctions the use of electronic signatures in any form of document.
The purpose for which businesses may use online free signature tools could vary based on the nature of their operation. This could be due to their customer interface, type of transactions and deployment method.
You want the short answer: Yes.
Now for the long answer. United States government approved electronic signatures with acts that includes Uniform Electronic Transactions Act (UETA) and Electronic Signature in Global and National Commerce Act (ESIGN) back in 1999 and 2000. Yes, that is almost 2 decades now.
Two 2 important pieces of legislation approve usage of electronic signature, allowing it to stand side by side with conventional, handmade signatures. However, three conditions need to be fulfilled for making an agreement/contract legally binding:
Now that we have covered the basics, it is time to examine the function of these online free signature tools.
Steps to Sign a PDF File Electronically
It is a 4-step process in most cases. Once done, you can sign multiple documents with this process, saving you time, allowing you to do more during business hours.
Choose the file that needs to be signed electronically. Just import the file from your documents/desktop or the cloud storage system. Make sure it is the right one.
Now register your email address and signer’s name. Highlight all the necessary spots where the signature is required. This will ensure that the signing parties send all the spots with their signatures the first time around.
The signees will receive the email that requests their sign on the document. They can open the link and proceed to read the document. After reading it completely, they can use the free signature creator tool to sign off the document.
The signees can e-sign the documents and submit it. After all the parties have signed, the final version of the document should be sent for record-keeping purposes.
These e-signature tools offer a range of benefits. Listed below are some of them:
The uploaded files are deleted under 24 hours for every active session.
All the data remains private because these platforms use an encrypted link that allows secure communication between parties and their browsers.
These platforms are interlinked with Box, Dropbox, OneDrive and Google Drive. This ensures immediate access to requisite files at any time.
These free sign services are compatible with a range of platforms because organizations use different systems for their day-to-day operations.
If you are presently using MS Word to sign off documents, these e-sign tools are much better alternatives in comparison. Reason being, they are secure, reliable and offer a bunch of premade templates, which can save your time in creating documents. In short, this is an all-in-one platform is developed for professional use.
There are multiple advantages of using these tools. Some of them are mentioned below just to give you a snapshot of the prospects it presents:
Not only do intercontinental laws and provisions allow transactions to take place across borders, electronic signatures diminish the amount of time, cost and oversight associated with these transactions while bringing increased velocity and simplicity to business exchanges.
The e-signatures decrease the lifecycle of each transaction and agreement. In addition to that, you also get digital paper trails, which can fully show the history of a document. This is useful when you need to crosscheck previous documents for something.
Ink cartridges, paper, mailing/shipping charges and a bunch of extraneous costs are entirely eliminated when companies and individuals adopt these free signature creator tools for work procedures.
A number of processes demand tiered responses and range of steps in their workflows. One instance is HR where a potential employee, before hiring, is signed off by number of people in the upper management.
Now that we have thoroughly covered the ins and outs of free signature creator services, we do recommend SignOnDoc as your go-to platform for all your e-signature needs. As an online free signature tool, it promises complete security, reliability, free templates and cloud storage facility for its users.
Join the platform today and notice how much time and resources you save each year.
With SignOnDoc, your growth and profitability will be off the charts.